Submission Workflow

A complete workflow — from registration to submitting your first product via EU-CEG.

Step 1: Obtain a Submitter ID from EU-CEG

Before using TPD PRO or submitting any products, you must obtain a Submitter ID from the European Commission.

Who needs a Submitter ID?

You need a Submitter ID if you are a:

• Manufacturer of tobacco products, e-cigarettes, or refill containers

• Importer marketing these products in any EU Member State

❌ You do not need a Submitter ID if you're a third-party consultant submitting on behalf of a manufacturer/importer. However, the form must still be completed using the manufacturer/importer’s company details.

How to register:

1. Create an EU Login account: EU Login Registration

2. Download the registration form: CIRCABC Portal - download file and open via Adobe Acrobat Reader

3. Fill in the form using the manufacturer's/importer's official company details

4. Attach required documents (e.g., company certificate, utility bill, etc.)

5. Submit the form as instructed on the file

⚠️ Approval may take several days. After the Submitter ID is issued, additional time is needed to receive your PARTY Identifier, which is required for submissions. (You will receive 5 number digit to your email - this is Submitter ID)

Step 2: Add the Submitter to TPD PRO

Once your Submitter ID are received:

1. Register or log in to TPD PRO

2. Navigate to Submitters (left-hand menu)

3. Click “Add Submitter”

4. Enter Submitter ID and company details

5. Save

You can manage multiple Submitters in one account if needed.

Detailed description in section Submitters →

Step 3: Select the Active Submitter

Before creating a submission, you must activate the Submitter you’ll be working under. All actions will be performed on behalf of the active Submitter.

1. Go to Submitters

2. Click “Activate” next to the relevant Submitter

✅ From now on, all data entries and exports will be linked to the selected Submitter.

Step 4: Add Manufacturers

You can manage one or multiple manufacturers and production sites.

• A default Manufacturer is automatically created based on registration data

• Add additional manufacturers under the Manufacturers section

• Each submission will allow selection of the appropriate manufacturer

Detailed description in section Manufacturers →

Step 5: Add Brand Names

Brand Names define how your products are marketed.

• Add one or more brand names used in your product line

• You can update or expand your list at any time

• These names will be linked in the Presentations module

Detailed description in section Brand names →

Step 6: Add Ingredients

TPD PRO includes a built-in library of 200+ common e-liquid ingredients, complete with toxicological data.

• Use existing ingredients, or

• Add new ingredients manually with CAS number and function

• Ingredients are stored for reuse in multiple compositions

Detailed description in section Ingredients →

Step 7: Create Compositions

Each composition must represent 100% of the final product.

• Go to Compositions and click “Create”

• Select ingredients and set their percentage

• TPD PRO auto-calculates totals and validates integrity

• Compositions can be reused in multiple submissions

Detailed description in section Compositions →

Step 8: File Manager

Attach all required supporting documentation:

• Leaflet or user manual

• Production process file

• Nicotine dose uptake report

• Emission and toxicology lab test reports

All files are stored in the File Manager and linked within each submission.

Detailed description in section File manager →

Step 9: Create a Submission

Now you're ready to notify your product.

1. Go to Submissions → Add New

2. Fill in:

   • Submission type (New submission, Update, Annual update, etc.)

   • Technical details

   • Product category and description

   • Manufacturer, Brand, Composition

   • Attach relevant files

3. In the Presentations tab, define product variants per market

4. In the Ingredients tab, click “Recalculate” — TPD PRO will automatically determine precise amounts based on product volume

5. Add lab results in the Emissions tab

Detailed description in section Submissions →

Step 10: Export and Submit via eTrustEx

To submit data to EU-CEG:

1. Export Submitter profile XML (only once per Submitter)

2. Export all attachments (attachment should be submitted to eTrustex only once)

3. Export Submission XML

Detailed description in section TPD PRO to eTrustex →

Then:

• Go to eTrustEx Platform

• Log in with your EU Login

• Upload each XML file and required attachments

• Wait for confirmation of successful upload

✅ If you receive a "Success" status, your product has been officially submitted to EU-CEG.