Belgium vape product registration

Step 1: Prepare the Submission Data

Using TPD PRO, compile all required product information into an EU-CEG - compliant XML structure:

• Submitter and Manufacturer details

• Ingredient-level Composition with toxicological data

• Presentations (market-specific formats)

• Emission tests, packaging, leaflet, and other required files

Step 2: Submit via eTrustEx

Log in to eTrustEx and submit the following files in order:

1. Submitter XML (submitted once per Submitter ID)

2. Attachments (PDF files: emissions, tox, packaging, leaflet, etc.)

3. Submission XML (for each product)

Wait for Success confirmation after each stage.

Step 3: Government Fee and Invoicing

During the 6-month notification period, the Belgian inspectorate will issue an official invoice for the submission.

• Fee: €250 per product

• Payment is required for product evaluation and listing

• Monitor your provided contact email for invoicing notifications

Step 4: Post-Payment Review

After payment, the inspectorate will:

• Review the full submission contents

• If any issues are found in one or more products, a notification will be sent with a request to correct the data

• After corrections are submitted, all products in the batch will be reviewed again

⚠️ Ensure your initial submission is accurate to avoid delays and repeated review cycles.

Step 5: 6-Month Notification Period

As required by EU regulations, products can only be placed on the Belgian market 6 months after submission.

Step 6: Public Listing

Once all reviews are completed and approvals granted, your products will be published on Belgium’s official health authority website:

👉 www.health.belgium.be

This site provides public access to the list of legally notified e-cigarette and nicotine products.

Summary

To successfully notify products in Belgium:

• Prepare and submit via TPD PRO + eTrustEx

• Pay €250 per product upon invoicing

• Respond to any correction requests promptly

• Wait 6 months for legal placement on the market

• Final listing will appear on the government health portal